Work in a synthetic child welfare data system.

What PLAY is, and is not

PLAY is a complete FreeWIS system configured to resemble the state of Kansas. When you sign in you take a caseworker’s desk: a caseload of synthetic families with their cases, placements, relationships, court dates and documents, and a limited access period to work it the way a caseworker would, as the PLAY Access Agreement describes. Everything you do is recorded, reported and audited by the same system an agency would run; where PLAY differs for the demonstration, the sections below say so. Only the people are made up.

PLAY is not a real agency system, a place for real information, or a certification of anything. Launch opens the caseworker desk only. Intake, investigation, adoption and prevention desks, and regional and state administrator views, are coming soon, as are standalone CHAT and the FreeWIS mobile apps. PLAY has a limited pool of caseworker desks; if they are all taken when you sign in, you will be asked to try again later.

A working system to explore

• Take a caseworker’s desk. Your caseload is waiting: each child’s case with its program, placement history, the people around the child, hearings, plans and paperwork already on the record.
• You type, Dio shows. The information you need appears on screen: your schedule, the child’s relationship orbit, the case documents, and the federal reporting requirements for that child, with what is still missing named element by element.
• Do the work in conversation. Log a contact or a home visit, add a relative, record a placement change. Dio drafts the record, shows you what will be stored, and does not write to the database until you confirm.
• Watch the record become the report. The AFCARS file and the other federal files are built live from the same facts you just entered, and Dio can hand you the AFCARS or NCANDS file as a Word document.

Meet Dio in PLAY

FreeWIS is child welfare in conversation. There are no forms to fill and no screens to navigate: you describe the work in plain language, and Dio, FreeWIS’s AI assistant, is the only way anything gets written. Dio reads the record, resolves the state’s codes and the federal element definitions, and proposes the exact database rows, table by table. You review them and attest; then the database writes, and every write is chained to your attestation in the audit log. No one edits the record by hand, and nothing enters it that you did not approve.

Dio works from two kinds of understanding at once: the technical one (the CCWIS schema, the federal reporting elements, the state’s own vocabulary) and the practice one (HCT’s curated child welfare knowledge, from the rule text to the assessment tools). Ask why an element is required, what a placement type means for the AFCARS file, or what the state rule says, and Dio answers from the material and shows you where it came from.

Dio is artificial intelligence, not a human. This is a synthetic workspace for learning and evaluation: use fictional information, and review Dio’s responses and proposed changes before you attest.

Everything in PLAY is made up, on purpose

Every family, case, name, note and document in PLAY is synthetic. Hudson Consulting and Training, LLC (HCT) is a private company that works only from publicly available information; it is not a child welfare agency and holds no real case records. PLAY is configured to resemble Kansas so that the work feels like the work, and every family in it is made up, so that you can work a caseload end to end without a real family’s information ever being at risk.

The code underneath is real. PLAY runs on the FreeWIS code that GET will offer qualifying agencies, built to the CCWIS rule: the data model, the federal reports, and the attestation and audit trail are the real thing even though the people are not. Whether an agency’s own implementation is a CCWIS is a determination only ACF makes, for that agency.

What PLAY does for the sake of the demonstration

A few things in PLAY exist so one person can see the whole system, and a few are there because the desks that would own them are still being built. None of this is a claim about CCWIS compliance.

• Supervisor approvals are stood in for. Where a step would normally wait on a supervisor’s approval, PLAY does not make it wait, so the work can keep moving until the supervisor desk is built.
• Role-based access is real; the other desks are still being built. Your desk holds one caseworker role. Your calendar, reports, the child’s relationship orbit and the case documents open only for the caseload assigned to you, and intake and investigation work are not open to your desk. A few things a caseworker can do today would sit with another unit in a real agency. They are not yet stopped because those desks are still being built, not because the access model is missing.

Your information in PLAY

You sign in with your Google account (Apple sign-in arrives with the FreeWIS mobile apps), and FreeWIS keeps your sign-in identity and your acceptance record, as the Privacy Notice describes. Inside the case record you hold a synthetic caseworker’s desk. Every attestation and every write is logged against that desk and an internal binding number, never against your name or email, so the audit trail carries neither. The desk shows the name you signed in with, and Team messages you send carry your account name; other participants may see those.

PLAY is designed not to keep what you put in. The permanent audit trail records that a change was made and which desk made it, not what it said, so the content itself can be deleted. After your period ends, your access closes and HCT retires your desk: your conversations with Dio, your uploads and the documents you generated are deleted, as the PLAY Access Agreement and Privacy Notice describe, including what they say about backups and provider copies. Real information still does not belong in PLAY. If some is ever entered by mistake, stop using it and tell freewis.support@hudsonct.com where it is, without repeating it; HCT restricts it and deletes it as the Privacy Notice describes.

Before you enter

PLAY is for adults 18 and older. Sign-in includes the current access, eligibility and privacy steps. You can read the PLAY Access Agreement and Privacy Notice before continuing.

Do not enter real case information or upload real client records.

More is coming to PLAY

Launch opens the caseworker desk. The rest is already built into the FreeWIS code; what ran out was time to polish it for PLAY before launch. It arrives as each piece is finished.

Considering FreeWIS for your agency?

PLAY lets you explore the experience. GET explains the separate source-code request process for an agency’s own implementation.