Effective for FreeWIS native v1 in the United States · Adopted September 16, 2026.
Short disclosure
The FreeWIS AI assistant uses Anthropic's API to generate a response. If you continue, FreeWIS will send Anthropic your message and the relevant conversation context needed to answer it. Relevant context may include excerpts retrieved from the FreeWIS knowledge base and, inside PLAY, results from tools operating on synthetic demonstration records.
Do not send real case or personal information. Do not include a real person's name with case facts, contact details, identifiers, health or financial information, abuse or neglect reports, or real-data files, screenshots, images or audio. Use general questions or fictional examples only.
The AI assistant is artificial intelligence, not a human or professional adviser. Output may be inaccurate, incomplete or unsuitable. It does not search the open web. Standalone CHAT uses HCT-curated knowledge-base materials; PLAY may also use its offered synthetic demonstration tools. Check current official sources when currency matters. Do not use AI output for real-case decisions, professional advice, emergencies or child-abuse reports.
The FreeWIS Privacy Notice identifies HCT's purposes, providers, storage and retention qualifications and links Anthropic's published practices. The Terms of Service and the applicable PLAY Agreement or CHAT access notice also apply.
Expanded information
Information sent for a response
Depending on the request and feature used, FreeWIS may send:
- the person's message or attached synthetic content;
- prior messages or instructions included as relevant conversation context;
- retrieved FreeWIS knowledge-base excerpts;
- inside PLAY, results from approved tools operating on synthetic demonstration data; and
- technical request information needed to operate, secure and troubleshoot the response.
What permission means
This action permits the described third-party processing needed to generate AI-assistant responses. It does not authorize real-case input, advertising, sale, general-purpose model training on identifiable submissions, an unrelated new use, a payment, PLAY admission, standalone CHAT admission, source-code access or an Agency action.
Permission remains subject to the current Privacy Notice and may be presented again when a material provider, purpose or data-flow change requires it.
Provider and retention boundary
Anthropic's actual commercial account, enabled features and applicable terms determine its processing and retention. HCT does not promise zero provider retention or simultaneous deletion of every provider-held copy. FreeWIS's own content-retention rules, protected backups, incident evidence and legal holds are described in the Privacy Notice.
Reporting an output
Use the in-app Report AI output action to report or flag an AI response. Before submission, the action identifies the conversation excerpt and technical context that will be attached. It is not an emergency or child-abuse reporting channel.
FreeWIS records the account/provider-scoped identity, disclosure version and hash, choice and timestamp, client/service context and related legal-document versions needed to honor and document the choice. A permission record is separate from whether a later message is sent to Anthropic or a response succeeds.
Hudson Consulting and Training, LLC · Mailing address: 7765 Wadsworth Blvd #740433, Arvada, CO 80006 · freewis.support@hudsonct.com